Currency

Working weeks / year

Reporting months / year

Hours in one FTE week

Recoverable through automation (%)

Business Case Purpose: Automate CRM and ERP synchronization

Every figure below measures the same thing: what it costs to keep two systems in step by hand, and what changes when that work runs automatically.

Productivity Savings

Hours saved by automation.

Employees doing manual data entry Number of people

Average hourly cost per employee Fully loaded cost

Hours on manual data entry / week Per employee

Hours fixing data errors / week Per employee

Hours reconciling data between systems / week Per employee

Cost of manual work per year0

Time it consumes: 0 hours per year, the equivalent of 0 full-time employees

Error Reduction

Reduced duplicate entries and business mistakes.

Duplicate orders per year Number of orders

Average value lost per duplicate order

Critical business errors Wrong shipment, wrong stock level, bad customer data, late invoice

Average cost per critical error

Sales opportunities delayed or missed per year Because data was unavailable or wrong

Average deal value

Cost of errors and missed revenue per year0

Critical errors default to a yearly figure. Switch to per month if that is how you count them, which multiplies that line by twelve.

Faster Decision-Making

Improved visibility and reporting.

Hours spent gathering or building a report Per person, per report

Reports produced per month

Employees doing management reporting

Average hourly cost per employee

Cost of manual reporting per year0

Employee Experience

Reduced frustration and repetitive work.

Hours / week re-entering the same data

Hours / week exporting or importing spreadsheets

Hours / week checking multiple systems for one answer

Hours / week fixing avoidable mistakes

Your team spends approximately 0 hours a year on low-value administrative work.

Deliberately not added to the money total. These hours overlap section 1, so counting them twice would inflate the case. Use the figure as a retention and morale argument instead.

AI Enablement

Unlocking value from AI investments. Scored separately, kept out of the ROI number.

1. How many core business systems are NOT integrated?

AI needs access to complete business context.

2. How confident are you that customer and business data is consistent across systems?

Wrong data means wrong AI outputs. Scale: 1 is very poor, 5 is excellent.

3. Hours per employee per week spent searching for information across systems

If employees struggle to find data, AI will struggle too.

4. How often do teams combine spreadsheets, exports, or reports before analysis?

Every manual touchpoint indicates fragmented data.

5. How much does management trust AI-generated insights today?

Low trust often reflects poor underlying data quality. Scale: 1 is low trust, 5 is high trust.

AI opportunity, if the data foundation is fixed

Indicative upside only. Not included in the business case total.

Employees expected to use AI

Expected time saved per employee / week Hours

Indicative annual AI upside0

Your Rapidi Investment

Licence plus implementation, for the first twelve months.

Total Rapidi cost, year one Rapidi confirms the exact figure for your setup

Total annual benefit

Sections 1 to 3, after the recoverable factor.

Return on investment

First twelve months

Payback period

Months to break even

Hours reclaimed

Per year

Equivalent to

Full-time employees

Where the benefit comes from

Productivity savings0

Error reduction0

Faster decision-making0

AI readiness score

0 / 100

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Estimates only, based on the figures you enter. Your figures stay in your browser and are never sent to us. Sections 4 and 5 are shown for context and are excluded from the benefit, ROI and payback figures.

Integration Business Case Calculator